TENDERS

Tue, 22 Dec 2009
TENDER FOR APPOINTMENT OF HOUSEKEEPING SERVICE PROVIDER FOR CENTRE OF EXCELLENCE AT HYDERABAD

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THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA
TENDER FOR
APPOINTMENT OF HOUSEKEEPING
SERVICE PROVIDER FOR CENTRE OF
EXCELLENCE AT HYDERABAD
LAST DATE FOR SUBMISSION
OF SEALED TENDERS : 04.01.2010
AT 12.00 noon
TOTAL NUMBER OF PAGES : 1 TO 22
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THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA, NEW DELHI
TENDER NOTICE
(To be Issued in Times of India, Deccan Chronicle and Economics Times ,all
Hyderabad editions on 23.12.2009)
Sealed tenders are invited from
reputed agencies / firms with relevant experience
and having sufficient infrastructure for undertaking
the following jobs of the Institute at its Centre of
Excellence at Hyderabad:
1. Housekeeping Services including plumbing,
carpentry and electrical
2. Security Services
The last date of submission of sealed tenders is
04.01.2010 on or before 12.00 noon. The
detailed terms & conditions are available at
Institute’s website i.e. www.icai.org.
Asst. Secretary
COE, Hyderabad”
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BRIEF NOTE ON THE INSTITUTE
The Institute of Chartered Accountants of India (ICAI) set up by an Act of
Parliament viz. The Chartered Accountants Act, 1949 to regulate the
profession of Chartered Accountancy is the second largest and premier
accounting body in the world. ICAI has its headquarter at I.P.Marg, New Delhi
-110002 with 5 Regional Offices at Mumbai, Chennai, Kolkata, Kanpur, and
Vishwas Nagar (Delhi) and 119 branches spread all over the country. In
addition, it has also set up 21 chapters outside India and an office in Dubai
and set up a Centre of Excellence at Hyderabad. Institute desires to appoint a
House keeping Service Agent for day to day maintenance/ house keeping,
plumbing, horticulture/ landscaping, electrical maintenance and operation of
electrical equipments like DG set, lifts, AC equipments of its recently
completed Centre of Excellnece at Hyderabad with certain terms & conditions
which would form a part of the contract documents. The physical address of
above Centre of Excellence is as under:
Centre of Excellence of
The Institute of Chartered Accountants of India
ICAI Bhawan
Plot No. 10 & 11
Nanakramguda
Financial Distt.
Gachibowli
Hyderabad � 500 019.
The campus is set up over an area of 2.82 acres and having two blocks
namely, Institutional Block and Residential Block and recreational facilities like
swimming pool, Gym, tennis court & indoor games. The Institutional Block is
of double storeyed (G+1) and Residential Block is of five storeyed (G+5). The
total covered area of both the blocks is 73,000 sq. ft.
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THE INSTITUTE OF CHARTERED ACCOUNTANTS OF INDIA
GENERAL CONDITIONS /INSTRUCTIONS FOR SUBMISSION
OF BIDS/APPLICATIONS/ TENDERS
1. Sealed tenders are invited under two bids system directly from the
established, registered, reputed House Keeping service agents/ firms
and having sufficient Infrastructures for providing house keeping
related services to the Institute.
2. Tender forms/ application form can be downloaded from the website of
the Institute i.e. www.icai.org and the same can be submitted along
with the cost of tender documents/ application form of Rs. 500/- (nonrefundable)
in the form of pay order/demand draft drawn in favour of
The Institute of Chartered Accountants of India payable at Delhi.
3. The techno-commercial bid should be in two separate sealed
envelopes clearly mentioned as �Technical Bid� and �Commercial
Bid� and both the sealed envelopes to be put into another envelope
and it should be superscribed as �Tender For Appointment of
House Keeping Service Agent �.
4. The last date of receipt of sealed offer in a sealed envelope as
mentioned above and addressed to Asst. Secretary (COE, Hyderabad)
is on or before 04.01.2010 at 12.00 noon in a sealed tender box kept
in the ground floor of Institutional block of the Centre of Excellence at
Hyderabad.
5. The Earnest Money Deposit (EMD) of Rs.1,00,000/- (Rupees One Lac
Thousand only) in the form of Demand Draft/pay order drawn in favour
of �The Institute of Chartered Accountants of India� payable at New
Delhi only is to be submitted along with the technical bid.
6. In the first stage only technical bids will be opened for evaluation after
cut off time on the same day i.e. at 12.30 pm on 04 January 2010.
The representatives of the tenderers, if they wish, may remain present
while opening of the technical bids.
7. Commercial bids of only those bidders whose technical bids are
acceptable / qualified will be opened for the 2nd stage selection and the
date of opening will be communicated to the qualified bidders only for
remaining present while opening of the commercial bids.
8. Rates on various items will be finalized after scrutinizing /checking the
commercial bids and the successful bidder will be communicated
through the Letter of Intent (LOI).
9. The EMDs of the unsuccessful bidders will be refunded without any
interest.
10. All the pages/documents of the Tender should bear the dated signature
of the tenderer. All the entries by the tenderer should be in one ink &
legibly written. Any over-writing corrections & cuttings should bear
dated initials of the tenderer. Corrections should be made by writing
again instead of shaping or over-writing.
11. Rates should be quoted both in figures as well as in words. In case the
rates quoted in words & figures are at variance, the rates written in
words will be taken as final.
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12. Institute reserves the right to reject or accept any or all application(s)
without assigning any reasons and to restrict the list of pre-qualified
agencies to any number deemed suitable by it, if too many tenderers
/bidders are received satisfying the basic pre-requisite criteria.
13. Conditional tenders are liable to be rejected.
14. Tenderer may visit the site on any working day during working hours
for assessment of job and site conditions. The contact details of
Institute�s representative for coordination of inspection is Shri N.S.
Jagadish Kumar, Asst. Secretary, Phone: 040 -65356676, Mob. No.
09397020120.
Asst. Secretary (COE)
Centre of Excellence of
The Institute of Chartered Accountants of India
ICAI Bhawan
Plot No. 10 & 11
Nanakramguda
Financial Distt.
Gachibowli
Hyderabad � 500 019.
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Summary/ Salient features of the tender for appointment of House
keeping service agent
S. No. Particulars Remarks
1. Type of tender Two bid system
2. Last date of submission of
tender
04.01.2010 at 12.00 noon.
3. Venue for submission of offer Sealed tender box kept at ground
floor of Institutional Block of the
Centre of Excellence at Hyderabad
4. Availability of tender
documents
Institute�s website i.e. www.icai.org
and same can be downloaded
5. Cost of tender documents
(non-refundable)
Rs. 500/- in the form of pay order/
demand draft
6. EMD (refundable) Rs. 1,00,000/- in the form of pay
order/ demand draft
7. Performance guarantee In the form of bank guarantee for
Rs. 1,50,000/- for successful bidder.
8. Date of opening of technical
bids
04.01.2010 at 12.30 pm
9. Validity of offers 90 days from the date of opening of
technical bids
10. Contract period 2 years
11. Details/ address of the campus/
buildings
ICAI Bhawan
Plot No. 10 & 11, Nanakramguda
Financial Distt., Gachibowli
Hyderabad � 500 019
(a) Total area of the campus 2.82 acres
(b) No. of blocks 2
(c) Detail of blocks Institutional (G+1) & Residential
(G+5)
(d) Total covered area of both
blocks
73,000 sq. ft.
(e) Recreational facilities Swimming pool, indoor games, gym,
Tennis court
12. Details of the contact person
for inspection of site
Mr. N. S. Jagadish Kumar
Asst. Secretary
Ph: 040 -65356676, 09397020120
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Technical Bid
Terms & Conditions
1. The agency should be having experience of at least 5 years in relevant
field and must doing such services for various reputed organizations
/Department of Government of India/ Public Sector Undertakings
/statutory bodies/ MNCs.
2. The details of inputs / informations required to be submitted by the
agency is as per the Annexure-1.
3. The details of current /previous clients are to be submitted as per the
following format:
(a) Details of Major Current clients
(i) Name of the company /organization /office
(ii) Contact person with telephone number and Email IDs
(iii) Contract Period and volume of work like value, area covered
and man power deployed.
(iv) Copy of contract/agreement/experience certificate to be
enclosed
(b) Details of Major Previous clients
(i) Name of the company /organization /office
(ii) Contact person with telephone number and Email IDs
(iii) Contract Period and volume of work like value, area covered and
man power deployed.
(iv) Copy of contract/agreement/experience certificate to be
enclosed
4. Job details:
The details of scope work for various activities related to house keeping and
other are as under:
(a) Activities and frequency of cleaning / sweeping:
S. No. Works Details Frequency of Cleaning
1 Rooms
Cleaning of the doors Once in a day
Removal of the Cobwebs Once in a week
Dusting of the verticals Once in a week
Cleaning of Electrical Switches Once in a week
Spot cleaning of the walls As required
Dusting of Windows Once in a day
Cleaning of windows Once in a week
Scrubbing of the skirting Once in a week
Dusting of other article in the room Once in a day
Wet mopping of the Floor As required
Dry mopping of the Floor As required
Dusting of the Furnitures & Fixtures Once in a day
Telephone and Computer Cleaning Once in a day
Fax and Photostat Machine Cleaning Once in a day
Fax and Photostat Machine Deep Once in a week
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Cleaning
Telephone and Computer Deep Cleaning Once in a week
Trash Removals As required
Emptying of Dustbins Twice in a day
Vacuum Cleaning of Carpets Once in a day
Spotting of Carpet As required
Cleaning of the Doormat Once in a day
Electrical Equipment cleaning Once in a week
2 Toilets
Cleaning of doors and windows Once in a day
Scrubbing of the Urinals Twice in a day
Scrubbing of the sinks Twice in a day
Washing of Toilet walls and floor Once in a day
Washing of W/C Twice in a day
Washing of W/b Twice in a day
Changing of the Urinal Cubes As required
Changing of the Odonil cubes As required
Cleaning of the Doormat Once in a day
Trash Removals As required
Refilling of the Soup dispenser As required
Refilling of the Toilet paper rolls As required
Refilling of the face tissues As required
Cleaning of Toilet Fittings Once in a day
Cleaning of Washbasin Once in a day
Cleaning of Mirrors Once in a day
3 Stairs
Wet Mopping of stairs Twice in a day
(morning/evening)
Dry Mopping of Stairs Four times in a day
Scrubbing of Stairs Once in a day
4 Passage area
Wet Mopping Twice in a day
Dry Mopping As required
Scrubbing of front entrance tiles Twice in a week
Washing of the Floors As required
5 Pantry
Dusting Once in a day
Wet Mopping Twice in a day
Dry Mopping Four times a day
Washing of the Floor As required
Trash Removal As required
(b) Other activities:
? Removal of paper, litter, garbage and packing material from all floors
/rooms/pantry etc. and to be dumped in a dumpyard of the Institute.
? Vacuum cleaning of carpeted floors on a daily basis.
? Dusting of furniture, telephones, etc., firstly with dry cloth and then with
good quality liquid detergent.
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? Cleaning and scrubbing of toilets on regular interval/ as & when required.
? Cleaning of washbasins, sanitary fittings and toilets floors with dry & wet
mops.
? Cleaning of window glass panes/ panels both sides, frames & air
conditioning grills
? Dry & wet mopping of staircases,. Pantry & lobby area.
? Cleaning of planters.
? Reception and lobbies to be mopped twice/thrice in a shift or as and when
required.
? Cleaning of Reception door and main entrance glass door and frames on
both sides.
? Dry & wet mopping of main lobby area on regular intervals.
? Dry & wet dusting of glass partitions with glass cleaner.
? Dusting and cleaning of conference tables and chairs.
? Spot cleaning of carpets on regular basis as per prescribed maintenance
instructions.
? Cleaning of panel posters, painting, light fittings, furniture & fixtures etc.
? Scrubbing of staircase, lobbies and outside areas.
? Removal of cobwebs.
? Brasso polishing of brass/copper fixtures
? Cleaning of open lawns, foot path area on daily basis � twice a day.
? Cleaning of Glass panes from Outside � Once in a month.
? Cleaning and maintenance of artificial plants.
(c) List of Premium Quality Materials to be used for cleaning:
S.
No.
Name of the Items
1. Liquid Soap
2. Odonil Cubes (Sandal Wood Balsara Brand)
3. Naphthalene Balls
4. Toilet Roll of Premium quality
5. C Fold tissues of Premium Quality
6. Face Tissues of Premium Quality
7. Cotton Dusters
8. Glass Dusters
9. Dust Mop With blue acrylic cloth and hand le
10. Flat Wet Mop with cotton mop head and handle
11. Dust Mop head acrylic
12. Flat Wet Mop Head
13. Floor cleaner with marble floor
14. Toilet cleaner
15. Spiral-Floor Cleaner for other Floors
16. Cotton Duster
17. Housekeeping caddy for each Housekeeping personnel
18. Blue plastic floor squeeze with white color double blade (55Cm) with handle
35 (cm)
19. Manual scrubbing tool for skirting and corner with handle green pad
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20. Hand scrubbing tool for vertical area with green pat & white pad
21. Glass cleaning set complete
22. Cobweb brush round
23. Cobweb brush curved
24. Vertical Dust Pan clip with broom
25. Red Duster with handle
Above are for reference only and the day to day consumables will be issued
from Institute�s store to the agent after receipt of indent and certification of
Institute�s representative. The agent has to submit the list of consumables of
monthly requirement for procurement in advance. How ever specialized
cleaning equipments like multipurpose single disc machine with accessories
(Mono/DS 42) and wet and dry vacuum cleaner (Vacuumat) for cleaning and
scrubbing of granite/ tile floors are to be arranged by the agent with his own
arrangement and cost.
(d) Scope of horticulture services:
? Maintenance of Lawns & Gardens.
? Watering the plants and flower pots.
? Maintenance of Indoor plants.
? Cleaning of dust on plants
? Maintenance of decoration of Gardens & Lawns.
? Manuring of plants & lawns.
? Seeding of flowering plants.
? Beautification of Garden.
? Improvement of ambiance / greenery in the Institute premises.
The consumables will be provided by the Institute.
(e)Scope of technical service:
i. Electrical work:
? Shift Electrician will be overall responsible for uninterrupted power supply
to the Building.
? Will ensure proper functioning of Transformer, Substation, LT Panels, AMF
Panels, all other accessories & pumps, motors blowers etc.
? Agency will carry out preventive maintenance and operation of complete
internal electrical installation.
? The representative of agency will monitor and record electrical
consumption in a log book.
? Agency will maintain log books to record the day-to-day complaints and
thereafter details of attending the complaints, electrical meter reading etc.
? Agency will maintain the status card of each equipments.
? Operation of DG set and maintaining the log book regarding details of
hours of running of the set , fuel consumption/ filled in, periodical
maintenance done by AMC agency etc.
? Operation of AC equipments and lifts and maintaining the log book
regarding details of periodical maintenance done by AMC agencies .
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ii. Plumbing work:
? To attend to day to day plumbing requirements.
? To attend to the complaints pertaining to operation of pumps, motors,
sewerage line, water tank( both under ground and overhead) & wash
rooms related job.
(f) Shift supervisor :
Above mentioned scope of work are to be carried out in three shifts i.e.
morning, general and night shift as per Institute�s requirement. For coordination
and supervision of all activities, at least one supervisor is to be
deployed in each shift as per requirement. The supervisor must be an
experienced and qualified person who will be overall responsible for
smooth functioning of all facilities. He will also be responsible for discipline
of entire staff of the agency for all the activities.
(g) Responsibilities:
(i) The agent should take utmost care not to leak/divulge any information
of the Institute.
(ii) The losses sustained to the Institute due to negligence of the services
of the agent in the form of loss/ damage of property will be recoverable
from the agent as per the estimation in terms of money value by the
Institute and the decision of the Institute in this regard will be final and
binding on the agent.
(iii)The agent shall maintain the highest standard of ethics during the
execution of contract.
(iv) The agent shall have their representatives accessible either by person
or by phone during or after office hours.
(v) The agent will be responsible for compliance with all central and state
laws as per rules/regulations / byelaws and order of the local
authorities and statutory bodies as may be in force from time to time
during the contract period. If any amount is payable to the Institute to
any statutory authorities related to this contract/ job, same will be
recovered from the bill of the agent.
5. The agent shall not assign the contract or any part thereof without the
prior written consent /approval of the Institute. The agency shall also
not sublet the work or part of the work except with the written consent
of the Institute and such consent even if provided shall not relieve the
agent from any liability or any obligation under the contract.
6. Acceptance of tender/ application will be intimated to the successful
tenderer through a letter of intent (LOI) duly signed by the authorized
signatory of the Institute. The successful tenderer is required to execute
the agreement as per the format given in Annexure-2 on a non judicial
stamp paper within the time specified in the LOI with the agreed rates.
7. (i) The EMD of the successful tenderer will be converted into
performance guarantee/ security deposit and shall be retained for the
entire period of contract. The agency shall not be entitled to any claim
or receive any interest on the amount of performance guarantee. In
addition to the above, additional performance guarantee/ security
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deposit of Rs. 1.5 lac in the form of bank guarantee as per the format
given in Annexure-3 is to be submitted immediately within 7 days after
execution of the agreement to cover any loss or damage caused to or
suffered by the Institute due to acts of commission and omission by the
agent or any failure on the part of agent in fulfillment of terms and
conditions of the contract and conditions contained in the agreement.
The bank guarantee should be valid up to three months beyond the
expiry of contract period
(ii) The EMD shall be forfeited to the Institute in case:
(a) if the tenderer withdraws their offer during the period of tender
validity.
(b) if after submission of quotation the tenderer fails to honour the
contract or refuses to comply with any or all terms and
conditions of the tender.
8. The offer should be valid for a minimum period of three months from
the date of opening of technical bid.
9. The contract will be valid for a period of two years and after expiry of
one year Institute will evaluate the performance of services of the
agency. If the services are found satisfactory, the Institute reserves the
right to extend the contract for another one year on the same terms &
conditions.
(i)The rates for various items should be quoted in the format as given in
Commercial Bid only. The rates should be inclusive of cost towards
deploying house keepers and supervisors, all charges towards,
statutory compliance such as PF, ESI, Bonus, Gratuity, Leave
Compensation, etc. and all taxes and inclusive of cost of uniforms to be
provided from time to time. However, component towards service tax is
not to be included in the quoted price and same will be payable extra
as per the prevailing rate.
(ii) Quoted rates should be free from any pre-conditions regarding
payments etc or otherwise offers are liable to be rejected.
(iii) The quoted rates should not be less than the minimum wages fixed
by the respective statutory authority.
(iv) There will be no escalation in the price during entire contract
period.
(v) Benefit of any decrease in taxes/duties shall be passed on to the
Institute by the agent.
10. Payment will be made to the agent on monthly basis based on the
number of house keeper/ electrician/ plumber/ carpenter/ gardener /
supervisors deployed at different locations duly certified by the
representative of the Institute. TDS will be deducted as per the
prevailing rate. However, the agent should not link the payment to his
personnel with the payment to be received from the Institute with regard
to his bills.
11. (i) The Institute reserves the right to cancel the agreement by giving
one month notice in writing without assigning any reason whatsoever.
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(ii) The contract shall be terminated if the service of the agency is not
found satisfactory or the agency changes the rate of contract during the
contract period.
(iii) In case the agent fails to execute the job as per the terms and
condition of the agreement, the balance / total work will be got
executed through other agencies at the agent�s risk and cost.
12. The losses to the Institute which are directly attributable to the agency
shall be deducted from the bills /adjusted from the performance
guarantee.
13. In case of any dispute or difference arising in relation to meaning or
interpretation of the agreement, the same shall be referred to a sole
arbitrator to be appointed by the President of the Institute. The
Arbitration and Conciliation Act, 1996 will be applicable to the
arbitration proceedings and the venue of the arbitration shall be at New
Delhi. The award of the arbitrator shall be final and binding to both the
parties.
14. If any time, during the contract period, the performance in whole or in
part by either party of any obligation under this agreement shall be
prevented or delayed by reason of any war or hostility, acts of public
enmity, civil commotion, sabotage, fire, floods, explosions, bad
weather, earthquake or similar natural calamities, epidemics ,strikes,
lockouts or act of God (hereinafter referred to as events) then any force
majeure condition herein mentioned occur and continue for a period
exceeding 15 days, the parties hereto undertake to sit together and
devise for expeditious and proper performance of the obligations of the
parties under this agreement.
15. The agent would register himself with all statutory authorities including
service tax authorities pertaining to this job and pay the required taxes,
fees, and applicable cess on regular basis. The proof of deposit of
aforesaid fees/ taxes are to be submitted along with the next bill ( like
proof of the service tax paid in the 1st running bill will be submitted in
the 2nd running bill).
Asst. Secretary (COE)
Centre of Excellence of
The Institute of Chartered Accountants of India
ICAI Bhawan
Plot No. 10 & 11
Nanakramguda
Financial Distt.
Gachibowli
Hyderabad � 500 019
We confirm having read, understood and accepted all the terms and
conditions of this tender as enumerated herein above.
Signature
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Designation
Name of the Agency:
Seal:
Place:
Date:
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Annexure 1
Details of Inputs/ Informations to be provided by the tenderer
S.
No.
Items Information /inputs to be filled
by the tenderer (if required
separate sheets may be
enclosed)
1. Name and address of the agency,
telephone number, fax, mobile
number, email address
2. Type of organization (Whether
proprietorship, partnership, private
limited, limited company)
3. Name and address of the directors/
proprietor /partners
4. Year of formation of the company/
experience as a house keeping
agency
5. Nature of business carried by the
company
6. Branches in other cities in India and
contact details
7. Any sister concerns and their
address
8 Details of registration
9. Banker�s name and address
(Bank solvency certificate to be
attached)
10. Total number of employees of the
firm
11. Contact number in case of emergency
12. Income tax return for the last three
financial years
13. Total turnover of the agency during
last three financial years
14. Details of registration with statutory
authorities like PF, Gratuity, ESI etc
15. (a) Service tax number/ certificate
(b) PAN number
16. Change of the firm name at any
time. If so, when and reason thereof
17. Infrastructure details
18. Dispute, if any
Copies of relevant documents are to enclosed in support of above
informations.
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Undertaking:
I hereby certify that all the informations furnished above are true to my
knowledge. I have no objection to Institute verifying any or all the information
furnished in this document with the concerned authorities, if necessary.
I also certify that, I have understood all the terms and conditions indicated in
the tender document and hereby accept the same completely.
Signature of the authorized signatory of the agency
Official seal/ stamp
Date:
Place:
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Annexure 2
AGREEMENT FOR APPOINTMENT OF HOUSE KEEPING SERVICE
AGENT FOR CENTRE OF EXCELLENCE AT HYDERABAD (SPECIMEN
COPY)
Contract Agreement
No.____________________________Dated____________________
An agreement made this ________________________________ Day of
____________________ Two Thousand and Ten between Centre of
Excellence of The Institute of Chartered Accountants of India,
Hyderabad, represented herein by the Asst Secretary ( COE) (hereinafter
called Institute) on the one part and ______________________________ and
carrying on business at ______________________________ under the name
of ________________________________(hereinafter called the Agent which
expression shall be deemed to include his/their respective Heirs, Executors,
Administrators, Legal Representative, Successors and Assignees) on the
other part for the purpose of house keeping services at the rates and under
the terms and conditions specified in the form and its annexures.
Whereas the Agent has agreed with the Institute to perform all the operations
set forth in the form and its annexures, which shall be treated as an integral
part of this agreement, upon the terms and conditions governing contract
annexed.
In consideration of the payment to be made by Institute, the Agent shall duly
perform the said operations in the said forms and its annexures set forth and
shall execute the same with great promptness, care and deligence in a
workman like manner to the satisfaction of Institute and will carryout the work
in accordance with the terms and conditions of contract with effect
from____________ day of __________, 2010 upto _____________ of
__________ 2012 and will observe, fulfill and honour all the conditions herein
mentioned (which shall be deemed and taken to be part of this contract as if
the same had been fully set forth therein) and Institute hereby agrees that if
the Agent observe and honour the said terms and conditions of the contract,
Institute will pay or cause to be paid to the Agent for the operations, on the
completion thereof, the amount due in respect thereof at the rates specified in
the schedule hereto annexed. The cost of stamp duty on this account shall be
borne by Agent. In witness whereof the said parties have hereunto set their
hands the day and year first above written.
____________________________ ___________________________
AGENT ASST.SECRETARY (COE)
FOR AND ON BEHALF OF
THE INSTITUTE OF CHARTERED
ACCOUNTANTS OF INDIA
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WITNESS WITNESS
1._____________________ 1. __________________________________
______________________ ____________________________________
______________________ ____________________________________
2.____________________ 2.__________________________________
______________________ ____________________________________
______________________ ____________________________________
SCHEDULE DETAILING THE TERMS OF WORK WITH RATES THEREOF AND
THE CONDITIONS OF CONTRACT ARE ANNEXED.
*************************
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ANNEXURE 3
PERFORMANCE GUARANTEE / SECURITY DEPOSIT IN THE FORM OF
BANK GUARANTEE
1. In consideration of Centre of Excellence of The Institute of
Chartered Accountants of India (hereinafter called the Institute),
having its head office at PO Box No. 7100, I. P. Marg, New Delhi � 110
002 agreed to permit M/s ______________ (hereinafter called the said
Agent) to provide security related services on its behalf as custodians
of the Institute on the terms and conditions of the agreement for and on
production of a Bank Guarantee for Rs. 1.5 lakh (Rupees One lakh
Fifty Thousand only). We_____________________ promise to pay to
Institute, an amount not exceeding Rs.1.5 lakh (Rupees One lakh Fifty
Thousand only) against any loss or damages caused to or suffered by
Institute, by reason of any failure of the Agent to provide security
services in contravention of the terms and conditions in the said
agreement.
2. We ________________________________ Bank, do hereby
undertake and promise to pay the amount due or payable under this
guarantee without any demur, merely on a demand from the Institute,
stating that the amount claimed is due by way of loss or damage
caused to or would be caused or suffered by the Institute, by reason of
any failure of the said Agent to perform the said operations safely
without damaging the materials/ goods. Any such demand made on the
Bank shall be under this guarantee. However, our liability under
guarantee shall be restricted to an amount not exceeding Rs. 1.5 Lakh
(Rupees One Lakh Fifty Thousand only).
3.1 We_____________________________ Bank, further agree that the
guarantee herein contained shall be taken for the performance of the
said agreement and that it shall continue to be enforceable till all dues
of the Institute, under or by virtue of the said agreement have been fully
paid and its claim satisfied or discharged or guaranteed unless a
demand or claim under this agreement is made on us in writing on or
before three months after the date of completion of the contract, we
shall be discharged from all liability under this guarantee thereafter.
3.2 Notwithstanding anything to the contrary contained herein the liability of
the Bank under this guarantee will remain in-force and effect until such
time as this guarantee is discharged in writing by the Institute, or until
the date of the expiry of the contract (whichever is earlier) and no claim
shall be valid under this guarantee unless notice in writing thereof, is
given by the Institute, within three months from the date of aforesaid
agreement.
4. We ____________________________________________________
Bank, further agree with the Institute, that Institute shall have the fullest
liberty without our consent and without affecting in any manner out of
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obligations hereunder to vary any of the terms and conditions of the
said house keeping contract from time to time or to postpone for any
time or from time to time any of the powers exercisable by the Institute,
against the said agent and to forebear or enforce any of the terms and
conditions of the said agreement and we shall not be relieved from our
liability by reason of any such variation or extension being granted to
the said agent or for any bearance, act or commission on the part of
Institute or any indulgence by the matter or thing whatsoever which
under the law relating to sureties but for the said reservation would
relieve us from the liability.
5. This guarantee will not be revoked by any change in the constitution of
the Bank or of the surety.
6. We ____________________________________________________
Bank lastly undertake not to revoke this guarantee during this currency
except with the previous consent of Institute in writing.
OFFICER’S SIGNATURE WITH BANK SEAL
DATE
**********************
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COMMERCIAL BID
A. The quoted rates should be inclusive of cost towards basic wages+ DA,
statutory components, like PF, Gratuity, Leave Compensation, Bonus, ESI,
etc. uniform, from time to time and all taxes to perform the house keeping
related work in all respect. However, the service tax should not be included
which will be paid extra as per the prevailing rate.
B. Details of the Buildings �
(i) Address – Centre of Excellence of
The Institute of Chartered
Accountants of India
ICAI Bhawan
Plot No. 10 & 11
Nanakramguda
Financial Distt.
Gachibowli
Hyderabad � 500 019
(ii) Total area of the campus – 2.82 acres
(iii) No. of blocks – 2
(iv) Detail of blocks – Institutional (G+1) & Residential (G+5)
(v) Total covered area of both blocks – 73,000 sq. ft.
(vi) Recreational facilities – Swimming pool, indoor games, gym
Tennis court
C. Format for submission of offer:
(a.) Offer for each House keeper/ electrician/ plumber/ gardener/ carpenter/ and
supervisor is to be given as per the format at Annexure – 4. However, total nos. of
house keepers and supervisors and others are to be finalised/ deployed as per the
shift wise requirement of the Institute which may be mentioned in your offer. For
inspection and assessment of total manpower required categorywise, following
official of the Institute may be contacted.
Mr. N. S. Jagadish Kumar
Asst. Secretary
Ph.: 040-65356676, 09397020120
(b) For specialized job like Dry Foam Shampooing of Carpet, Injection-Extraction
deep cleaning of carpets, Dry Foam shampooing of Upholstry, Marble Honning &
Crystalisation etc the rent for hiring of equipments will be paid to the agent as per
actual basis.
Name of the Agency:
Seal:
Place: Signature :
Date: Designation:
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Annexure – 4
S.
No.
Item Unit rate (Rs.) for deployment of
Supervisor House keeper Plumber Gardener Carpenter Electrician
1. Basic wages + DA
2. Statutory
components
(a) PF
(b) ESI
(c) Leave
Compensation
(d) Gratuity
(e) Bonus
(f) Cost towards
uniforms
(g) Any other (specify)
(h) Overhead / agency
profit
(i) Total
Name of the Agency:
Seal:
Place: Signature :
Date: Designation:

Tue, 22 Dec 2009
Invitation of Tenders – EPABX SYSTEMS at Noida (Last Date 10th December, 2009 up to 5.00 p.m.)

Tue, 22 Dec 2009
Invitation of Tenders – Civil Works (including all services) at Jaipur (Last Date 14th December, 2009 up to 3.00 p.m.)

Tue, 22 Dec 2009
Advertisement & Application Form for pre-qualification of contractors for the proposed building of ICAI at Hatisur, Kolkata

Tue, 22 Dec 2009
Advertisement & Application Form for pre-qualification of contractors for the proposed building of ICAI at Hatisur, Kolkata